Create a new Version



  1. Purpose: 

  • After the document is approved, it can be up versioned to record more recent data or update any information.
     
  1. How to create a new version: 

  • Navigate to Initiate Change 


  • Choose “Create new Version” under “Type of Change” field


Fields

Field Explanation

Number
  • Define the unique number which identifies a suggestion document.

Requestor
  • Define the requestor of a suggestion document. 

Status
  • Define the current step of a suggestion document.

Date Requested
  • Define the requested date of a suggestion document.

Decision
  • Define the decision.
  • Allow selection from 3 options: Accept, Reject, and Request More information.

Comments
  • Define reviewer’s comments.

Summary of Change
  • Define the summary of a suggested document change.

Reason for Change
  • Define the reason for change.

Suggestion Link
  • Define the link to the suggestion document.




  1. What happens when creating a new Version:


  • A new document will be created with the version incremented.


  • This document will go through a standard workflow of a new document. 








  • The new document shall have default training that is the training created from the old document. This training will only be triggered when the new document is approved again. 

  • The old document shall be archived once the new document is approved.